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An exciting opportunity has arisen for an enthusiastic and highly motivated individual to join the Clinical Care Group for the Geriatrics & Frailty Division, supporting the Clinical Care Group Directors and multi-disciplinary teams.

You must be able to demonstrate excellent communication and secretarial skills, including calendar management and meeting support/minute taking. You will need to be able to prioritise, work independently and to demonstrate that you are a strong team player with a flexible approach.

The post holder will work as part of the Geriatrics & Frailty Division in delivering an effective administrative/PA service supporting the senior management team across the division.


The post holder will:

• Ensure the effective and efficient operation of the division’s administrative function


• Provide high quality project, service, initiative, and administrative support including information and analysis.


• Undertake reporting and analysis of information to support delivery.


• Be required to communicate complex, sensitive information with a range of staff internally and externally across the organization.


• Take minutes and manage the divisional management teams diaries.

The post holder will manage their own workload on a day-to-day basis, proactively refine administrative procedures and act independently to action and prioritise work to meet deadlines. They are likely to be the first point of contact for all internal and external communications including the public, providers and external stakeholders. The post holder will uphold the highest professional standards of the Division ensuring tact, sensitivity, and confidentiality at all times.

Under the leadership of our Chair Jacqui Smith and Matthew Trainer, our Chief Executive, we provide care for the residents of three of the most diverse London boroughs. More than half of our 7,500 strong workforce are from black, Asian and minority ethnic groups and most live in Barking and Dagenham, Havering and Redbridge. We also provide healthcare services to people in south west Essex, and specialist neurosciences services to the whole of the county.

Our services include all the major specialties of large acute hospitals, operating from two main sites - King George Hospital in Goodmayes and Queen’s Hospital in Romford. We also provide outpatient services at Brentwood Community Hospital, Barking Hospital, Loxford Polyclinic, and Harold Wood Polyclinic. We have two of the busiest emergency departments in London.

As we recover from Covid-19, we’re proud to be leading the way nationally in reducing the time our patients wait to get the treatment they need. The pandemic provided the drive for our teams to innovate and change.

We know we have more work to do to improve waiting times for urgent and emergency care, and our performance against the four-hour emergency access standard remains challenged, in comparison to many other London trusts.

We are particularly proud of our regional Neurosciences Centre; Radiotherapy Centre; Hyper Acute Stroke Unit; and dedicated breast care service at King George Hospital. We’re also pleased to be part of the NEL Cancer Alliance.

For further information on this role, please see the attached detailed Job Description and Person Specification.

The person specification listed below is not the full specification requirements for the role. Please ensure you review the full specification on the job description prior to submitting your application.

Applicants are advised to read all the information on the advert and the supporting information before completing and submitting an application. As you complete your application please ensure you clearly demonstrate how you meet the criteria in the person specification for this post by adequately completing the supporting information section of the application form.

All new staff appointed at the Trust are subject to a probationary period.

Applications should be made online, however, queries regarding the application process or assistance with completion of the form (for applicants with a disability) can be made to Nichola Ceesay/Sarah Wood Recruitment Advisor, on 01708 435000 ext. 4176/4188. Further details regarding the post may be obtained by contacting the manager as per the contact details below.