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Job Summary

Support our consultants in saving and improving lives

You will provide comprehensive office and administrative support to three consultant haematologists. This is an excellent opportunity to support our consultants work contributing to patient care and furthering research into many aspects of blood transfusion.

You will be involved the preparation of papers for meetings, taking minutes, researching the internet for relevant literature, travel and accommodation arrangements, diary co-ordination and handling enquiries from patients, donors and medical staff in the wider NHS.

Highly organised, with excellent written and spoken communication skills, together with good keyboard skills. You’ll require experience of working in a busy office environment and possess a high level of competency in the use of Microsoft Office, including creation of spreadsheets and PowerPoint presentations.

In return we offer a range of NHS benefits - including a generous holiday allowance, attractive pension scheme and discounts - and plenty of opportunities for development in a lively, friendly environment.

Main duties of the job

In this role you will provide a comprehensive personal assistant service, acting as a channel of communication between the consultants you are working for and other internal and external contacts. Your responsibilities will include

• Ensuring the smooth and efficient running of the office, enabling their trust and confidence in the timely prioritisation and action of all administrative duties


• Supporting and deputise for other secretarial / administrative colleagues as a when required


• Arranging meetings, producing agenda, taking minutes and chasing progress on actions and updates

On infrequent occasions you will be required to travel to other NHSBT and external sites, very occasionally requiring overnight stays. Appropriate notice will always be given

About You

Experience and Knowledge

• Experience of working as Personal Assistant or in an administration role


• Experience of working with Information Technology to a high level of competency using Microsoft applications, including Outlook diary management, creation of spreadsheets and PowerPoint presentations


• Experience in producing meeting agenda, taking minutes, running bring forward systems and chasing progress on actions


• Experience of undertaking research, preparing clear and concise reports with analysis (working with figures) and resulting recommendations


• Experience of using office equipment

Qualifications and Training

• Minimum of 3 GCSE grade C or above in Maths and English or equivalent qualification / experience


• European Computer Driving Licence (ECDL) (part I & II) or ITQ2, or CLAIT II, or RSA III text or word processing OR demonstrable equivalent workplace experience


• Demonstrates commitment to own continued professional development

Please view the attached recruitment profile which is a summary of the detailed Job Description and Person Specification for the full personal attributes we require for the role. You will need to demonstrate these throughout the recruitment process.

About Us

At NHS Blood and Transplant, we’re incredibly proud of the many talented people who come together every day to make our organisation the very best it can be. We have clearly defined values that are centred around offering exceptional care to our donors and their families. We take care of each other too and we focus on building our expertise so we can change lives, provide quality support and offer fulfilling careers.

It’s an opportunity to contribute to a unique team as part of a service that saves lives 365 days a year. We offer brilliant benefits including 27 days of holiday (plus bank holidays), a comprehensive induction and training programme, and competitive pension scheme.

We are passionate about creating an inclusive workplace and aim to reflect the diverse communities we work with and positively encourage applications from all sectors of the community.

Three small words, one big difference - Caring, Expert and Quality.

Together we'll save and improve more lives than ever

This vacancy will close at 23:59 on 8th October 2023.

Interviews are anticipated to be held subject to confirmation.

For informal enquiries please contact - Dr Fiona Regan at fiona.regan@nhsbt.nhs.uk