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Executive Assistant
at QBE London in London (Published at 27-09-2023)
Primary Details
Worker Type: Employee
The Opportunity
Here at QBE Europe we are looking for an experienced Executive Assistant provide high level secretarial and administrative support to newly appointed Head of Executive Governance and Strategy.
Your New Role
Proactively drive actions on behalf of the Head of and assist with management of their workload to ensure achievement of business goals and objectives
Prepare meeting/conference material (and on occasions present it) e.g. correspondence, reports, spreadsheets, briefing papers, presentations etc. to ensure that business information is presented creatively and clearly and informs decision making and action
Undertake complex diary management and scheduling for Head of and proactively ensuring effective use of time in line with working priorities
Assist in dealing with administrative aspects of highly confidential matters to ensure that these are handled efficiently and in line with best practice and high professional standards
Organise internal and external meetings, book venues and meeting rooms, make arrangements for equipment and catering and ensure invitations and notes are distributed in a timely fashion
Organise travel itineraries, e.g. travel, accommodation and currency arrangements to ensure these are made in line with requirements and company policies
Research, collate, manipulate and analyse base data supporting projects in order to provide up to date and accurate information which will support the project objectives
Make decisions on behalf of the Head of within the limits of delegated authority i.e. travel and holiday requests to ensure these are in line with relevant policy guidelines and take into account any resource/cover requirements
Liaise with external and internal contacts to ascertain their needs forwarding calls and messages to the appropriate team member and ensure communication processes are fit for purpose
Screen, prioritise and annotate incoming information and communications (telephone, electronic, paper) responding, re-directing or referring as appropriate
Develop and Maintain strong relationships with key internal and external stakeholders to ensure communication processes are effective and to maximize opportunities for influence
Establish, enhance and enforce minimum conformed standards of written material to ensure a professional image is presented at all times
Act as operational secretary for key statutory committees to ensure processes are in place to enable them to function efficiently
Prepare and submit the Executive’s expenses for payment in a timely fashion to ensure these are settled in line with QBE policy
Monitor P&L monthly reports for performance against budget for the areas under the Executive’s responsibility to ensure any relevant issues are flagged in good time
Support in effectively managing and responding to approval requests i.e. absence, recruitment, promotions to ensure these are in line with QBE’s internal policies
About You
Previous PA or EA experience is essential for this position.
Relevant software (MS Word/MS Excel/MS PowerPoint/MS Outlook (advanced level)
Strong diary management skills.
Strong organisational and prioritisation skills.
Flexible and adaptable approach and able to work effectively at critical periods (e.g. financial year end, quarter end etc)
Strong interpersonal and Communication skills (face to face, telephone, written)
Accuracy, precision, and attention to detail.
Self-motivated and able to use own initiative.
Why QBE? At My Best
At QBE, we want our people to feel rewarded and inspired to perform at their best, that’s why we have created “At My Best”. It’s our connection, our way of showing we have your back. We understand that one size doesn’t fit all and that priorities can change depending on your life stage. That is why our blend of wellbeing initiatives and benefits offer flexibility to suit what matters most to you. It’s in the culture of our business, our QBE DNA, to support our people. Everything we do is underpinned by our QBE DNA - because we know it’s not just what we do that matters, it’s how we do it that makes the difference. In addition to this, we also offer flexible parental leave for both parents and have several employee network groups that support and empower our diverse workforce.
At QBE, we view our people as our most precious asset. We understand the importance of fostering a work environment that is responsive to the changing needs of today's workforce. QBE aims to build a workplace that is fair and inclusive because we want to attract and retain the best people to do the job, we have adopted flexible working across the company and welcome this conversation (https://qbeeurope.com/careers/flex-qbe/).
#LI-Hybrid
Some of the award’s QBE are proud to have won, been a finalist for, and shortlisted for include;
5-star Diversity, Equity and inclusion (DEI) awards, 2023 Winner - Insurance Business Canada
Employer of the Year 2022 Winner – Insurance Insider
British Claims Awards 2022 Winner - InsurTech Award
Insurance Times Claims Excellence Awards 2022 Winner - Claims Product Solution of the Year
Working Families Best Practice Awards 2021
Finalist for: Best COVID-19 Response
Insurance Post British Insurance Awards 2022 Shortlisted for: Best Customer Care, Diversity & Inclusion Initiative of the Year 2022, Specialist Insurer of the Year (for Construction), General Insurer of the Year
We are proud to have partnerships with organisations such as Stonewall and Working Families, and our commitment to the Women in Finance Charter, the UN Women’s Empowerment Principles and Race at Work charter helps keep us accountable and transparent
Inclusion of Diversity
We are striving to create a workplace culture where all our people feel included, and we are committed to building a diverse workforce that is reflective of the communities we operate in.
We know that diversity of thought, background and experience enables better decision making, improves the quality of our delivery and helps us to meet the needs of our customers.
ESG & Sustainability
At QBE, we believe that integrating sustainability into our business helps us deliver on our purpose of enabling a more resilient future. Our three key focus areas include fostering an orderly and inclusive transition to a net-zero economy, enabling a sustainable and resilient workforce and partnering for growth through innovative, sustainable and impactful solutions. For further information regarding QBE’s sustainability targets, including our net-zero pledges and inclusion of diversity targets, and our award-winning impact investment initiative ‘Premiums4Good’, please visit our Sustainability homepage and read our latest Sustainability Report (
Link
About QBE
We can never really predict what’s around the corner, but at QBE we’re asking the right questions to enable a more resilient future – helping those around us build strength and embrace change to their advantage.
We’re an international insurer that’s building momentum towards realising our vision of becoming the most consistent and innovative risk partner.
And our people will be at the centre of our success. We’re proud to work together, and encourage each other enable resilience for our customers, our environment, our economies and our communities.
With more than more than 11,000 people working across 27 countries, we’re big enough to make a real impact, but small enough to provide a friendly workplace, where people are down-to-earth, passionate and kind.
We believe this is our moment – what if it was yours too?
To find out more about why you should work for QBE, visit our
careers website.
What next?
If you have a passion to contribute to QBE’s vision of enabling a more resilient future for our customers and the community, we encourage you to apply! Simply click the “apply” button to submit your CV and other relevant documents, and a member of our friendly Talent Acquisition team will be in contact to discuss your interest further if you meet the requirements of the role.
Please make the Talent Acquisition aware should there be any reasonable adjustments that may need to be made for the interview and the remainder of the recruitment process.
APPLY NOW and let’s make it happen!
How to Apply:
To submit your application, click "Apply" and follow the step by step process.
Equal Employment Opportunity:
QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.
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