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Executive Assistant – GCS – London
at Aviva London in London (Published at 27-09-2023)
Executive Assistant – GCS – London
This is a great job for someone who has experience of working in a large and complex corporate environment.
A bit about the job:
An EA provides effective and efficient high-level executive support to Directors including the prioritisation of work, diary management, meetings management and communication, document production, quality assurance and governance. With some lower-level support provided to the Directors immediate teams. As an EA you will be seen as the point of contact for the GCS team and you will deal with queries and provide counsel, connect people, and give direction and advice. You will be required to highlight when upcoming cyclical and management deadlines for reports, reviews, budgets, and chase teams to ensure these deadlines are met. In addition to this the successful candidate will also collate draft documents, briefing papers, and presentations for their director when required, pulling on the wider team where appropriate for support as well as organise meetings and help Directors to be well prepared for those meetings. Alongside also preparing agendas, pre-meeting briefings and meeting papers. You may also be required to support with booking travel and accommodation using corporate systems.
Skills and experience we’re looking for:
High degree of discretion and confidentiality in dealing with sensitive information.
Experience of meeting / speaking with customers, internal and external
Strong networking skills - Strong planning, prioritisation, re-prioritisation, time management and organisation.
High standard of accuracy and ability to meet constant and (sometimes) tight deadlines.
Relevant secretarial training with equivalent experience supporting senior roles.
What you’ll get for this role:
Generous pension scheme - Aviva will contribute up to 14%, depending on what you put in
Eligibility for annual performance bonus
Family friendly parental and carer’s leave
Generous holiday entitlement plus bank holidays with the option to buy/sell up to 5 additional days
Up to 40% discount for Aviva products
Brilliant flexible benefits including electric cars
Aviva Matching Share Plan and Save As You Earn scheme
21 volunteering hours per year
Aviva is for everyone:
We are inclusive and welcome everyone – we want applications from people with diverse backgrounds and experiences.
Excited but not sure you tick every box? Research tells us that women, particularly, feel this way. So, regardless of gender, why not apply. And if you’re in a job share just apply as a pair.
We flex locations, hours and working patterns to suit our customers, business, and you.
Most of our people are smart working – spending around 60% of their time in our offices and 40% at home.
We interview every disabled applicant who meets the minimum criteria for the job. Once you’ve applied, please send us an email stating that you have a disclosed disability, and we’ll interview you.
We’d love it if you could submit your application online. If you require an alternative method of applying, send an email to
GlobalRecruitment@avivainvestors.com
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