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Clinical administration coordinator
at Greater Peterborough Network Other in Other (Published at 21-03-2025)
Job Description Key tasks to include but are not limited to: Dealing with enquiries from within the organisation and external agencies face to face, via telephone, Teams and email. Managing meetings involving external agencies i.e. Police, Ambulance, GPs, Acute Trusts. Ensuring all administrative duties are covered including action logs, minutes and agendas.
Respond to actions and agenda items proactively and ensure additional members of the team to be invited to specific meetings as and when appropriate. Responsible for coordination of the clinical governance cycle and clinical management processes in partnership with the clinical quality lead planning meetings across all disciplines. Ensuring all administrative duties are covered including action logs, minutes and agendas. Respond to actions and agenda items proactively and ensure additional members of the team to be invited to specific meetings as and when appropriate.
Consistently liaising with non-executive director, board directors and clinical leads to ensure actions are completed or escalated as required. This role is pivotal to delivery of our governance process, workload required will increase at times of seasonal demand or other incidents. Managing the complex diaries of the Clinical Team, co-ordinating and arranging meetings and ensuring they are fully prepared for meetings, with sufficient time for completing work and balancing their time as appropriate. Updating and leading on aspects of project plans as required.
Responsible for co-ordination between clinical leads in order to initiate/produce reports, papers, presentations etc. for meetings and manage projects to competing deadlines. Taking accurate formal and informal minutes/action notes of often highly complex meetings, typing and distributing minutes/action logs within the required time frame as appropriate and ensuring any actions are followed up. Monitoring the email inboxes of the clinical leadership team.
Manage incoming and outgoing correspondence for the team using judgment and authority to prioritise, draft responses and delegate to other colleagues as appropriate. Always demonstrating a high level of accuracy, discretion and confidentiality while ensuring responses to deadlines are met. Exporting information from various systems including SystmOne, rostering systems, mandatory training systems and others, extrapolating this and producing reports and presentations to a professional standard as required on behalf of the clinical team. On behalf of the clinical leadership team manage the honorary contract request process for colleagues working with GPN from ICS system partners.
Manage the clinical on call rota, including the complexities of the other commitments of post holders, ensuring this pivotal role is continuously covered, taking proactive action as required. Develop and/or evaluate administration policies and procedures for own work area. With delegated authority from the clinical leadership team liaise with external organisations signposting parties to the relevant individuals, making appropriate arrangements for meetings and associated arrangements. Undertake and contribute to complex project work as directed.
Highlight problem areas and assist in developing actions for their resolution. Escalating as necessary and identifying problem areas. Carry out a range of complex administrative tasks specific to work area. Supporting and mentoring new members of the team.
Work flexibly and provide cover for colleagues across the administration and support team as required. General The duties and responsibilities of this job description although comprehensive are not definitive and you may be required to perform other duties at the request of your manager.
Respond to actions and agenda items proactively and ensure additional members of the team to be invited to specific meetings as and when appropriate. Responsible for coordination of the clinical governance cycle and clinical management processes in partnership with the clinical quality lead planning meetings across all disciplines. Ensuring all administrative duties are covered including action logs, minutes and agendas. Respond to actions and agenda items proactively and ensure additional members of the team to be invited to specific meetings as and when appropriate.
Consistently liaising with non-executive director, board directors and clinical leads to ensure actions are completed or escalated as required. This role is pivotal to delivery of our governance process, workload required will increase at times of seasonal demand or other incidents. Managing the complex diaries of the Clinical Team, co-ordinating and arranging meetings and ensuring they are fully prepared for meetings, with sufficient time for completing work and balancing their time as appropriate. Updating and leading on aspects of project plans as required.
Responsible for co-ordination between clinical leads in order to initiate/produce reports, papers, presentations etc. for meetings and manage projects to competing deadlines. Taking accurate formal and informal minutes/action notes of often highly complex meetings, typing and distributing minutes/action logs within the required time frame as appropriate and ensuring any actions are followed up. Monitoring the email inboxes of the clinical leadership team.
Manage incoming and outgoing correspondence for the team using judgment and authority to prioritise, draft responses and delegate to other colleagues as appropriate. Always demonstrating a high level of accuracy, discretion and confidentiality while ensuring responses to deadlines are met. Exporting information from various systems including SystmOne, rostering systems, mandatory training systems and others, extrapolating this and producing reports and presentations to a professional standard as required on behalf of the clinical team. On behalf of the clinical leadership team manage the honorary contract request process for colleagues working with GPN from ICS system partners.
Manage the clinical on call rota, including the complexities of the other commitments of post holders, ensuring this pivotal role is continuously covered, taking proactive action as required. Develop and/or evaluate administration policies and procedures for own work area. With delegated authority from the clinical leadership team liaise with external organisations signposting parties to the relevant individuals, making appropriate arrangements for meetings and associated arrangements. Undertake and contribute to complex project work as directed.
Highlight problem areas and assist in developing actions for their resolution. Escalating as necessary and identifying problem areas. Carry out a range of complex administrative tasks specific to work area. Supporting and mentoring new members of the team.
Work flexibly and provide cover for colleagues across the administration and support team as required. General The duties and responsibilities of this job description although comprehensive are not definitive and you may be required to perform other duties at the request of your manager.
