0
applicants
PA to Urgent Care Matrons
at Worcestershire Acute Hospitals NHS Trust Other in Other (Published at 14-03-2025)
To assist Matrons in coordinating administrative work across Urgent Care Diary management of Matrons highlighting conflicting appointments. Filing paper and electronically, including establishing and setting up systems as necessary To use eroster to view Matrons and Ward Managers off duty for information To cascase/share information to staff as appropriate To deal with face to face/telephone enquiries ensuring they are dealt with efficiently and professionally passed on as appropriate Initiate responses to correspondence and undertake appropriate follow-up action To book venues for meetings with equipment and hospitality as appropriate Preparation of agenda, attendance of meetings, production of minutes and manage action logs as appropriate To ensure that appropriate documents/papers are available for meetings To assist Matrons in collecting documentation, evidence and statements to formulate a response to complaints or extreme incidents To assist with IT requests for new members of staff. As and when required, during incident, provide loggist support to Matrons ensuring decision and actions are documented To undertake/coordinate administrative tasks as required by the Matron collating data information, audit forms. To set up electronic office systems to co-ordinate data/audit data for collection to assist the Divisional management team.
Ensure the timely collection of information to support routine reports. Use the Datix system uploading compliments and retrieving data re: incidents. To keep all policies & procedures up to date and filed or be able to locate them on the intranet. To ensure that staff within the division receive copies and updates of Human Resources Policies/Procedures and Corporate Policies and Procedures, as appropriate.
To maintain personal files of Ward Managers and Ward Administrators ensuring they are kept up to date. Using the Iproc system to purchase stationery supplies for the office ensuring that appropriate stock levels are maintained and invoices are receipted on the system in a timely manner. Order non stock goods/services for ward areas as directed. Use of Xerox system - ordering of documentation or goods requiring specific print/literature.
To action Workforce notifications as appropriate. To complete any necessary commencement, change or termination forms for staff, liasing with Payroll office, Eroster, ESR and workforce team concerning any staff queries. To liase closely with all relevant staff to ensure all appropriate minutes/communications are circulated correctly and appropriately maintaining electronic files. To show a flexible approach in a changing, demanding environment which has an unpredictable workload.
To liase with HR Officers to assist with long term sickness and investigatory documentation and any other relevant tasks required for pending cases To assist with staff development reviews - keeping a log of PDR dates of ward managers, providing Matrons with paperwork and complete online submission form to confirm completion. To establish procedures for the induction of new staff To assist the Matron in the recruitment and selection of all staff in accordance with Trust policies and procedures. Supporting the recruitment process of new staff from raising Approval to Recruit using Rekrutimi, uploading job descriptions, person specifications and adverts. Inviting candidates to interview via the NHS jobs system.
For the successful candidates - completing Disclosure and Barring (DBS) checks using the online DBS portal and completing right to work checks, ensuring all clearances have been received prior to employment. To undertake other duties as and when required due to changing demands of the service/department as instructed by the line manager. General Duties: To liaise with all multi disciplinary teams to ensure requests for maintenance of office and IT equipment, office moves and other similar matters are actioned. To ensure that adequate supplies exist of stationary equipment.
To be aware of and keep abreast of Health and Safety issues relating to office environment.
Ensure the timely collection of information to support routine reports. Use the Datix system uploading compliments and retrieving data re: incidents. To keep all policies & procedures up to date and filed or be able to locate them on the intranet. To ensure that staff within the division receive copies and updates of Human Resources Policies/Procedures and Corporate Policies and Procedures, as appropriate.
To maintain personal files of Ward Managers and Ward Administrators ensuring they are kept up to date. Using the Iproc system to purchase stationery supplies for the office ensuring that appropriate stock levels are maintained and invoices are receipted on the system in a timely manner. Order non stock goods/services for ward areas as directed. Use of Xerox system - ordering of documentation or goods requiring specific print/literature.
To action Workforce notifications as appropriate. To complete any necessary commencement, change or termination forms for staff, liasing with Payroll office, Eroster, ESR and workforce team concerning any staff queries. To liase closely with all relevant staff to ensure all appropriate minutes/communications are circulated correctly and appropriately maintaining electronic files. To show a flexible approach in a changing, demanding environment which has an unpredictable workload.
To liase with HR Officers to assist with long term sickness and investigatory documentation and any other relevant tasks required for pending cases To assist with staff development reviews - keeping a log of PDR dates of ward managers, providing Matrons with paperwork and complete online submission form to confirm completion. To establish procedures for the induction of new staff To assist the Matron in the recruitment and selection of all staff in accordance with Trust policies and procedures. Supporting the recruitment process of new staff from raising Approval to Recruit using Rekrutimi, uploading job descriptions, person specifications and adverts. Inviting candidates to interview via the NHS jobs system.
For the successful candidates - completing Disclosure and Barring (DBS) checks using the online DBS portal and completing right to work checks, ensuring all clearances have been received prior to employment. To undertake other duties as and when required due to changing demands of the service/department as instructed by the line manager. General Duties: To liaise with all multi disciplinary teams to ensure requests for maintenance of office and IT equipment, office moves and other similar matters are actioned. To ensure that adequate supplies exist of stationary equipment.
To be aware of and keep abreast of Health and Safety issues relating to office environment.
