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Our Company

Changing the world through digital experiences is what Adobe’s all about. We give everyone—from emerging artists to global brands—everything they need to design and deliver exceptional digital experiences! We’re passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.

We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!

The Opportunity:
From the moment you wake up in the morning until you go to bed at night consider the media you consume, the adverts you see, the apps you use, the websites you browse and almost all of the shopping you do online throughout the day. Chances are that every single one of those interactions, every single one of those experiences, was touched by an Adobe product.

We’re seeking an proactive, detail-oriented and adaptable Senior Executive Assistant to take on a varied and dynamic role supporting our International Marketing VP. We’re looking for somebody who can excel at an operational level whilst also taking a more strategic view and contributing to broader projects and initiatives as needed. The role will be London based with hybrid working.

What you’ll do:
Calendar and Schedule Management:

• Organizing and optimizing daily, weekly and monthly schedules
• Managing appointments, meetings and events
• Prioritising meetings to ensure effective use of the executive’s time

Communication Management:

• Screening and responding to emails, calls and messages
• Drafting and editing correspondence on behalf of the executive
• Acting as a gatekeeper and liaison wit internal teams and external partners

Meeting Coordination:

• Scheduling and setting agenda for meetings
• Taking and distributing detailed meeting notes
• Following up on action items and deadlines

Travel Management:

• Coordinating travel arrangements (flights, hotels, transportation)
• Managing travel itineraries and making adjustments as required
• Handing visa requirements or travel documents
• Handle visits by executives from other regions ensuring travel and itineraries are organised and efficient

Project and Task Management:

• Tracking deadlines and project progress
• Managing and delegating tasks as needed
• Assisting with preparation of reports and presentations

Financial Management:

• Processing expense reports
• Tracking and approving invoices

Event Planning:

• Organizing internal or external events and celebrations
• Managing logistics for team offsites and events

Executive-Level Discretion:

• Maintain strict confidentiality
• Anticipating the executive’s needs and preferences
• Acting as a sounding board or trusted advisor for decisions

Problem Solving and Crisis Management:

• Handling last minute changes or emergencies calmly
• Acting quickly to find solutions and adapt plans
• Keeping the executive informed of issues and resolutions

Office Operations:

• Place orders for supplies including IT equipment, verifying receipt of supplies.
• Managing office space or setting up virtual workplaces
• Coordination with IT or facilities for support issues

What you’ll need to succeed:

• Extensive experience is a similar role supporting a pan regional leader within an international, dynamic environment.
• Evidence of cross regional collaboration and partner relationships.
• Excellent communication skills, both written and verbal.
• A forward-thinking mindset, always seeking to plan ahead.
• Exceptional scheduling abilities and strong familiarity with Microsoft Office tools.
• Time management skills with excellent planning and organisational capabilities and a keen eye for the details.
• A naturally collaborative teammate that is proactive and solution minded.
• A complete confidential approach to work and treatment of information received as part of the role.
• Project Management skills and experience will be desirable.

As our many awards will tell you, at Adobe you’ll be immersed in an exceptional work environment that is recognized around the world. You’ll be surrounded by colleagues who are committed to helping each other grow through our unique Check-In approach where ongoing feedback flows freely. If you’re looking to make an impact, Adobe's the place for you. Discover what our employees are saying about their career experiences on the Adobe Life blog, https://blog.adobe.com/en/topics/adobe-life and explore the fantastic benefits we offer at Rewards.adobe.com.

Adobe is an equal opportunity employer. We hire talented individuals, regardless of gender, race or colour, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, or veteran status. We know that when our employees feel appreciated and included, they can be more creative, innovative and successful. This is what it means to be Adobe For All.

We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours.

Adobe is proud to be an Equal Employment Opportunity and affirmative action employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Learn more.

Adobe aims to make Adobe.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email accommodations@adobe.com or call (408) 536-3015.

Adobe values a free and open marketplace for all employees and has policies in place to ensure that we do not enter into illegal agreements with other companies to not recruit or hire each other’s employees.