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Newmark is a firm of chartered surveyors and property consultants based in the UK, operating from nine national offices with over 600 professionals. We offer expansive reach through a global platform. We provide independent, intelligent and relevant advice based on detailed market knowledge and sector understanding.

This role is a member of the Finance team of 14. They will report to the Payroll Manager and work closely with the HR Director and HR team to ensure a seamless payroll process.

Main responsibilities

To process the Firm’s payroll in a timely and accurate manner, producing the relevant reports for Finance in relation to the payroll. There are several reporting requirements through the year which need to be completed in relation to the employee and payroll data.

End to end monthly process of the Firm’s payroll (690 FTE), working closely with HR team to ensure accurate processing. Responsibilities include:

o Calculate adjustments and check starter and leaver payments, including holiday pay
o Check all data entered from HR and pay slips
o Provide HR with manual payment breakdowns for any exceptional adjustments.
o Create maternity, shared parental and paternity payment schedules for employees.
o Check and send pension information to our pension provider.
o Update Childcare voucher payments to provider.
o Set up BACS payments
o Provide Leavers with P45

Other responsibilities will Include but not be limited to:

• Address employees' payroll queries
• Run Finance report for Sun system and create journals for Sun, reconciling payroll and uploading.
• Update charge out rates in the business system
• Make NIC payments to HMRC
• Process year end payroll closure and create P60
• Assist with the PSA calculations
• Manage the administration of all benefits that impact payroll such as season ticket loans, rental deposit loans, critical illness, electric vehicle, dental insurance, pension, and PMI. Working closely with HR at renewals for each benefit to ensure accurate data is uploaded into payroll system (currently Cascade, Oracle HCM from April 2025)
  

About you

• Excellent attention to detail
• Understanding of tax procedures, benefits and other wage deductions including salary sacrifice
• Previous experience of using an integrated HR and Payroll system
• Capable of working with minimum supervision
• Enjoys working with others, collaborating across teams to provide the best solution
• Good Excel skills
• Personable and friendly with strong communication skills

Alongside our competitive compensation and benefits package we offer all our staff the ongoing opportunities to learn and develop, through in-house CPD sessions, further education support as well as internal and external training programmers. Newmark encourage pro-bono work and volunteering as well as regular social and sporting activities to engage with all your colleagues.

Working Hours

Our hybrid working policy outlines staff to be in the office for 3 days per week, with 2 days working from home. In our London offices, our desk booking app allows you to plan ahead, and book your desk up to 3 weeks ahead. We also offer great flexibility around our core hours, which are from 10.00 a.m. to 4.00 p.m. You can choose to start and end your day around these hours, provided you still do your 7.25 hours per day (e.g. 8.00 am – 4.30pm, 10.00 am – 6.30 pm). There is no requirement for this to be the same each day, but you are required to keep your manager informed. This position also involves out of hours working on an ‘as necessary’ basis. We are open to considering flexible working arrangements for everyone; this can be discussed during the application process or upon commencement.

The firm is an equal opportunities employer and applications from persons belonging to minority groups are encouraged.

Your personal data submitted and processed in relation to this job application will be stored and processed securely in accordance with our Data Protection policy. By submitting an application you are agreeing to your data being used, stored and processed for the purpose of recruitment.

The terms and conditions of this appointment may be varied by the firm to meet business requirements and/or to meet changes in best practice or legal requirements.

Working Conditions: Normal working conditions with the absence of disagreeable elements.

Note : The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.