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Details

Reference number

375552

Salary

£39,035 - £43,869 A Civil Service Pension with an employer contribution of 28.97%

Job grade

Higher Executive Officer

Contract type

Fixed term

Length of employment

2 Years

Business area

UKEF - Financial Control Division

Type of role

Finance

Working pattern

Flexible working, Full-time

Number of jobs available

1

Contents

Location

About the job

Benefits

Things you need to know

Apply and further information

Location

Westminster, London

About the job

Job summary

The Financial Control Division (FCD) is a friendly, dynamic, and fast paced team working at the heart of UK Export Finance. We are responsible for ensuring that effective financial control processes are in place. We co-ordinate the Department’s estimates, budgets and forecasting processes. We produce accurate and reliable monthly management accounts, annual accounts, and other published financial information. We manage the UKEF bank accounts, purchase ledger, fixed asset registers and the general ledger (CODA). We advise on accounting treatments, own the UKEF accounting policies and are working with others across the organisation and beyond to implement large scale changes in our accounting policy, systems, and processes in order to operationalise IFRS 9 and IFRS 17.

Our friendly and collaborative team is growing to support a larger UK Export Finance. Not only has the demand for UK Export Finance products significantly increased since the pandemic, the business is operating in a more uncertain market than it has seen in a long-time meaning activity on claims and recoveries is also increasing. It’s therefore an exciting time to join us as we support a business that is at the heart of delivering government export and trade policy to build the UK economy back stronger. We are also in a unique period of transition as we prepare to implement a new general ledger and purchase to pay system. This will offer the successful applicant a once in a lifetime opportunity to experience, and indeed, help shape and contribute to this transformational change.

Job description

The primary purpose of the Finance Systems Administrator is to manage and maintain the finance systems, specifically MS Dynamics (the General Ledger) but with the opportunity to cross-train with other Finance and Reporting applications.

The roles will work shadow the implementation team and will sit between the Project and BAU teams with the aim to support both the developers and the SMEs, during the configuration and development and till the go-live, at which point they will take charge of the new BAU systems.

The roles will act as the interface between end users, with their queries following testing or requirement gathering/delivery, and the project team.

Responsibilities:

• Work shadows the development team with the aim to document any changes to the configurations.
• Liaise with SMEs and end users to make sure all requirements have been passed to the project team and acted upon.
• Making sure requirements have been delivered and thoroughly tested.
• Document the daily, weekly, and monthly to-be finance systems tasks as they are developed.
• Managing and maintaining:
  • Master data and related processes (costs centres, nominals, currencies/exchange rates, etc).
  • Setting up users and supporting users with queries.
  • Metadata
• Learn how to monitor and manage any interfaces, batches and resolve errors.
• Reconcile systems to ensure accurate and complete data integrations.
• Support the development and maintain the new financial controls, policies and procedures.
• Support the development and maintain the new reporting environment.

Main Activities

• Manage the financial systems controls and user support processes.
• Become an expert in specific E2E processes
• Ensure that financial systems procedures and processes are fully documented.
• Support the development of financial systems including identifying requirements for external suppliers.
• Review system for data-specific non-compliance and monitor data quality.
• Engage with stakeholders to identify opportunities for improvement.

This list is not exhaustive, you may be required to carry out additional duties according to business need.

Person specification

UK Export Finance is looking for motivated individuals with a desire to learn about the business. Successful candidates will be provided not only with functional training to enable them to do well in their role, but also with personal development to help them to achieve their career ambitions. Please note that the person specification below outlines at which stage(s) you will be assessed on how you meet the criteria for the role(s) including:-

A = assessed at application stage I = assessed at interview stage

T = assessed by test stage P = assessed at presentation stag

Essential

Qualifications

• 5 GCSE passes (including Maths and English) at Grade 4, C, or above; or equivalent or relevant demonstrable experience. (A)

Knowledge

• Excellent understanding of financial information systems and accounting. (A, I)

Skills/Ability

• High attention to detail, numerate, analytical and have strong organisational skills. (A, I)
• Good IT skills including MS Office and medium to advance Excel. (A)
• Trained user of data intelligence and query tools such as SQL, Power BI, Power Query or equivalent tools. (A, I)
• Must have the ability to take ownership of tasks and lead processes to successful completion. (I)
• Ability to clearly explain and interpret financial data for various audiences. (A)
• Excellent planning and organisational skills, with the ability to prioritise workloads and meet deadlines. (A, I)

Experience

• Previous involvement in system projects or experience with system transitions. (A, I)

Desirable

Qualifications

• Working towards or achieved the following qualifications:
  • Level 4 AAT (A)
  • Level 4 equivalent part qualified with CCAB, CIMA or equivalent. (A)
• Digital, Data and Technology
  • ITIL service management
  • Agile PM basic

Experience

• Previous experience as Dynamics administrator or similar role.
• Any experience of Power BI and Coda Financials or other General Ledgers would be an advantage.

Behaviours

We'll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Delivering at Pace

Technical skills

We'll assess you against these technical skills during the selection process:

• Can you describe your involvement in a software (ideally a finance system) implementation or data migration or a process that you have been involved with.
• Technical Questions

We only ask for evidence of these technical skills on your application form:

• Can you describe your involvement in a software (ideally a finance system) implementation or data migration or a process that you have been involved with.

Benefits

Alongside your salary of £39,035, UK Export Finance contributes £11,308 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.

We are assessing candidates using Success Profiles (see Appendix 1) and across the whole process we will assess your Experience, Technical, and Behaviours as highlighted below.

The application must be completed by 23.55 on the day of the closing date for it to be accepted.

All applications will be sifted against our essential criteria outlined in the personal specification.

• Qualification
  • 5 GCSE passes (including Maths and English) at Grade 4, C, or above; or equivalent or relevant demonstrable experience.
• Statement of suitability - you should fully articulate in 500 words how you meet the essential criteria outlined in the person specification within the Information Pack.
• Technical Question
  • Can you describe your involvement in a software (ideally a finance system) implementation or data migration or a process that you have been involved with.

For the initial sift your application will be evaluated against

• Experience - CV and Statement of Suitability
• Technical Question - 250 Words
  • Can you describe your involvement in a software (ideally a finance system) implementation or data migration or a process that you have been involved with.

In the event of a large number of applications at sift, we will pre-sift on the following:

• Technical Question (250 words)
  • Can you describe your involvement in a software (ideally a finance system) implementation or data migration or a process that you have been involved with.

If you are successful following the sift stage, you will be invited to an initial interview; this will include the following assessment:

• Behaviours / Experience - a formal panel interview where you will be interviewed across all two behaviours highlighted and your experience.
• Technical
  • Questions around Database queries.

Candidates may be invited to a second interview in the event of 2 or more candidates scoring the same; this will include the following assessment:

• Technical
  • In depth questions around Database queries.

Details of interview panel members will be e-mailed to all successful candidates who are invited for interview.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name : UKEF Recruitment Email : Recruitment2@ukexportfinance.gov.uk

Recruitment team

Email : Recruitment2@ukexportfinance.gov.uk

Further information

Should you have a complaint or wish to raise any concerns regarding the recruitment process, please e-mail your complaint to the Head of Pay and Resourcing (UKEF) at Recruitment2@ukexportfinance.gov.uk and include “Complaint” in the subject heading. Should you remain dissatisfied following UKEF’s investigation then you can refer your complaint to the Commission - http://civilservicecommission.independent.gov.uk/making-complaint.