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Job Title Accounts Assistant

Accountable to Management Accountants/Financial Controller

Hours 37.5 hours per week (Office based)

Required Skills

• Strong communication skills (verbal & written)
• Ability to prioritise workload and work efficiently
• High level of accuracy and strong attention to detail
• Intermediate Excel Skills
• Knowledge of Sage Intacct (desirable)
• Relevant Purchase Ledger experience within a similar role

All employees are expected to adhere to the following guidelines set out by the fertility regulator:

To act at all times in accordance with the Human Fertilisation & Embryology Authority (HFEA) Code of Practice, the National Healthcare Standards Commission and the Nursing & Midwifery Council (NMC) Code of Conduct, CQC & ISO9001.

To promote and maintain a high standard of patient care at all times following and adherence to all CRGH policies and protocols.

General Responsibilities

• Maintaining accurate and up to date records of all financial transactions related to purchases
• Timely processing of invoices/credit notes
• Checking purchase invoices against delivery notes, purchase orders and contract prices
• Assigning invoices to the relevant line managers to obtain payment approvals (via Yooz invoice capture system)
• Prepare and process payment runs, ensuring adherence to payment terms
• Review Aged Creditors on a regular basis and chase for any missing invoices
• Resolving supplier queries via email and telephone
• Supplier Statement Reconciliations
• To set up new supplier accounts and maintain existing ones
• Maintain Purchase Ledger mailbox for both locations
• Posting credit card transactions to the finance system and reconciling credit card statements
• Assisting with Sales Ledger on an ad-hoc basis
• Assist with month end/year end on an ad-hoc basis
• Any other ad hoc duties as deemed appropriate by management