1
applicant
Communications Coordinator
at Aman London in London (Published at 08-10-2024)
Location: This position is located at our (corporate office / property XXXXX) in (Place), (Country). Overview: The Aman brand stands alone. It is at the pinnacle of luxury and luxury hospitality. The Communications Coordinator is a core member of the corporate Communications team and is responsible for supporting the team across a variety of channels and activity. They will be responsible for contributing towards and implementing the communications activity for Aman, as well as providing admin support to the team where needed.
Reporting into the Senior Global Communications Manager but working closely with the wider Communications team, this role will provide high level administrative support to the PR team, as well as to the Global Head of Marketing & Communications, whilst getting involved in and understanding the workings of a busy corporate office, reporting and communications activity. The ideal candidate will be experienced in prioritising and handling a wide range of administrative support related tasks with the ability to work independently and in an articulate and efficient manner. Responsibilities: Please note that this is not an exhaustive list of everything that needs to be done. Aman employees always find new ways to look after the business, their guests, and their colleagues. Within this, the key responsibilities for this position are:
Team Admin
Communications
Reporting into the Senior Global Communications Manager but working closely with the wider Communications team, this role will provide high level administrative support to the PR team, as well as to the Global Head of Marketing & Communications, whilst getting involved in and understanding the workings of a busy corporate office, reporting and communications activity. The ideal candidate will be experienced in prioritising and handling a wide range of administrative support related tasks with the ability to work independently and in an articulate and efficient manner. Responsibilities: Please note that this is not an exhaustive list of everything that needs to be done. Aman employees always find new ways to look after the business, their guests, and their colleagues. Within this, the key responsibilities for this position are:
Team Admin
- Organise and pay all invoices for the Communications team. Be the ‘owner’ of the invoice trackers, keeping a close eye on budgets
- Take and distribute minutes for relevant calls for Marcomms team as needed
- Take the lead on making sure the team updates monthly reports
- Assist with adding into reports and PowerPoint presentations as required, including inserting press coverage and data
- Assist with partner travel arrangements and reservations, such as photographers, videographers, journalists, etc, as well as travel for senior team members
- Adhoc admin support for leadership
Communications
- Scan /save media articles and file all press clippings, following the filing system in place
- Produce clip reports in conjunction with new openings, launches and brand announcements
- Compilation of media highlight books, including ROI statistics
- Compilation and ongoing management of award submissions
- Compilation and ongoing management of the GM/USP document and Aman Audit document on a regular basis
- Newsroom updates: ensure photography and press materials are uploaded and current
- Assisting with pitching, planning and distribution of news from Aman to UK writers and journalists in markets not represented by our global agency network
- Sharing coverage generated by the corporate PR team with the relevant hotels
- Assisting with roadshows and events – organising collateral, guest list updates etc
- Staying up to date with global trends that affect our business.
- They are values-driven and choose to belong to a values-based group. Therefore, they respect and adhere to our ethical standards, and they adapt themselves to the cultural sensitivities of the unique locations where we live and work.
- They are excellent communicators and so can cross-functional boundaries.
- They are highly intelligent, highly competitive, highly detail-oriented, but low-ego.
- They have a strong instinct to collaborate with others, to look after the interests of our Company, our Guests, and our Colleagues.
PARTICULAR SKILLS AND QUALIFICATIONS FOR THIS ROLE
- A recent graduate degree, or equivalent
- Exceptional fluent English - written and verbal – given copywriting will be required
- Strong interpersonal skills. Detail orientated, investigative and persuasive. Good communication skills. Independent, good people skills.
- Microsoft Word, Excel and PowerPoint to an advanced level.
- Proficiency in Adobe InDesign and Photoshop an advantage
- Must have strong organisation and project management skills
- Experience in luxury preferred
