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Job title: Finance Assistant

Reporting to: Head of Finance

Salary: £30,000 - £32,000 depending on experience

Location: At least 2 days a week in our Shoreditch office with the opportunity to work the rest from home

Contact Type: Permanent / Full Time

Broadwick Studio is an independent design-led studio. With a creative team based in London, we work with partners worldwide specialising in Music, Fashion and Cultural experiences. We are experienced in exceptional delivery for events, retail, content and digital, often combining multiple capabilities within one project, all with a tailored approach and precise attention to detail. We believe that to reach the highest quality and most innovative outputs, creative direction must be met with a seamless process, resulting in tangible experiences where ideas are brought to life. We’re a passionate and dedicated team with strong values and vision. We are an equal opportunities employer and we are committed to building a diverse and inclusive environment.

THE ROLE

We need a friendly, confident and practical pair of hands to come in and support our experienced HoF and look after the admin for our Shoreditch office. Ideally you can easily commute to the office, as the plan is to work 2 days a week there with the team and the rest from home if you prefer, but for deliveries or contractors who need access on other days you’re able to step in and open up the office as needed. We would ideally like someone with some office admin and finance experience, but we are able to give training to the right person subject to them being keen, diligent and practically minded. Agency experience is useful but not necessary, attitude and willingness to get stuck in and get along with our team is critical!

YOUR RESPONSIBILITIES

• Be the first point of contact for basic finance queries, owning and overseeing our accounts inbox
• Assist with customer and supplier queries such as copy invoices, payment due dates and any statements
• Process supplier and freelancer invoices - review invoices for accuracy and VAT, check for a valid PO on Procim, then add onto our accounts system
• Spot unusual or inconsistent charges or invoices and raise these for review with the HoF or the project manager
• Prep our draft weekly payment files so we can stay on time with payments to our suppliers
• Manage our company credit cards/expense claims on a day to day basis checking spend and chasing for missing receipts
• Record and reconcile our bank and credit card transactions for our accounting system
• Marking off customer invoices as paid and support us in chasing late payments
• Assist with the month end accounting, including prepayments, fixed assets, bank reconciliations and other month end tasks
• Support our HoF on ad hoc finance projects as requested

ABOUT YOU

• Adaptable - you’re happy in a fast paced environment where every day might be a bit different and the challenges and priorities can change
• Financial - you have a head for numbers and you know your way around an invoice and basic accounting entries
• Eye for Detail - you have the eyes of a hawk for spotting mistakes or rogue charges
• Systematic - you can follow and also give clear instructions to get complex tasks done, not missing out a step and being consistent every time
• Accurate - you’re reliable with data entry and you get it right the first time
• People Person - you enjoy interacting with all types, confidently emailing, calling and messaging members of our team as well as communicating with suppliers and other business contacts
• Responsible - we can delegate tasks to you with the confidence that you’ll get stuff done
• Spreadsheet Savvy - you’re confident manipulating data and using basic excel formulae
• Honest and reliable - you understand how to work with sensitive information and we can trust you to get your tasks completed without constant oversight
• Unflappable, your excellent organisational skills help you to juggle tasks and assess priorities without breaking a sweat
• Intelligent - quick to understand, quick to process and not afraid to ask when you don’t know
• Friendly and approachable - we’ll miss you when you’re not around

To apply for this position please could send over a CV and a short note on why you’d like to/would be perfect to work for us in this role

Job Types: Full-time, Permanent

Pay: £30,000.00-£32,000.00 per year

Benefits:

• Company pension
• Private medical insurance
• Sick pay
• Work from home

Schedule:

• Monday to Friday

Application question(s):

• Do you have agency experience

Work Location: Hybrid remote in London EC2A