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University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.

Please see below for a detailed job description of the role.

Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT.

The recruitment team at the University Hospital Southampton NHS Foundation Trust (UHS) are delighted to be able to offer a fantastic opportunity for a customer-focused, friendly and enthusiastic individual, as part of our expanding service. Please see below for a detailed job description of the role.

UHS offers fantastic training and development giving you the best possible opportunities to achieve the career you want. The development of our staff is central to the delivery of high-quality, safe and effective care. We can offer opportunities to develop within a supportive environment, and our staff survey results reflect our commitment to facilitating your career progression.

As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to.

Specific to this role is the suitability for agile working which is a mixture of on-site and remote working. In addition, we are open to discussing flexibility in the hours that you work. Please talk to us at interview about the flexibility you need, and we will explore what’s possible for the role and service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.

Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.

Responsibilities:
To provide a comprehensive personal assistant service
To organise and prioritise diary appointments
To arrange meetings and coordinate attendees
To prepare meeting paperwork, agendas, and minute take as required
To act as the first point of contact for the R&D Office Senior Management team
To provide cross-cover for other administrators within the Division to ensure a consistent and effective administration service is maintained at all times.

What experience/skills are needed:
Experience working as a Personal Assistant or in business administration
Experience of working in a busy, dynamic environment
Working as part of a team and independently
Problem-solving and proactive approach
Extensive use and knowledge of all Microsoft Office programs including Outlook, Word and Excel
Demonstrate a high standard of telephone liaison, interpersonal, organisational and communication skills