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JOB DETAILS

Job reference

REQ01071

Date posted

24/09/2024

Application closing date

08/10/2024

Location

Woking

Salary

£28,000 - £30,000 per annum, depending on salary

Package Contractual hours

40

Basis

Full time

Job category/type

Finance

Job description

ABOUT TRAFALGAR ENTERTAINMENT GROUP
Co-founded by Sir Howard Panter and Dame Rosemary Squire in 2017, Trafalgar Entertainment is a premium international live entertainment business focussed on new productions, venue ownership, Performing Arts education, theatre ticketing, the distribution of live-streaming innovative content and the provision of great theatres where people can come together to share in the experience of live entertainment. TE is home to Trafalgar Theatres, The Chiswick Cinema, Trafalgar Theatre Productions, Trafalgar Releasing, Trafalgar Tickets, Stagecoach Performing Arts, Drama Kids, London Theatre Direct, Stagedoor, Jonathan Church Theatre Productions, and Imagine Theatre.
We are passionate about entertainment, audiences, and the live experience and we value Creativity, Collaboration, Excellence and Respect.
Purpose of the role:

• To deliver the full range of purchase ledger duties to support the role of the AP team in the business.

• Must have at least 2 years purchase ledger experience.
• Must have experience with 3-way matching (purchase order -> receipt -> invoice)
• Experience of working with more than one ledger will be advantageous as well as experience with high volume of work.

Responsibilities:

• To post all supplier invoices and staff expense claims to the ledgers, ensuring they are matched to purchase orders and receipts.
• Produce 2 weekly payment runs ensuring all payments are made within the due dates and for the correct amounts. (a payment run for suppliers and a payment run for settlements).
• Complete supplier statement reconciliations and action any queries.
• Timely identification and resolution of queries with internal staff and external suppliers – involves working closely with venues and buyers.
• Create new supplier accounts ensuring all relevant information is verified and entered correctly onto the system.
• Answer telephone calls from suppliers.
• Post payments for manual payments timeously (payments made outside of the usual BACS process) and allocate them to the invoices.
• Share responsibility of managing the AP mailbox.
• Good time management skills.
• Ability to multitask, work well under pressure and use initiative.
• Attention to detail.
• Provide cover for colleagues’ holidays and sick leave.
• Fill in credit application forms before handing to the AP manager for signing.
• Knowledge of how to clear aging queries.
• Ability to work to deadlines.
• Strong IT skills, fast learner.

Programs Used:

• Sage X3
• X3Clouddocs
• Excel
• DMC – for sending remittances.
• Outlook
• Microsoft teams

This Job Description is not an exhaustive description of your duties. You will be required to adopt a flexible approach to your role and responsibilities. From time to time, you may be required to undertake such alternative or additional duties as may be commensurate with your skills, experience, and capabilities.

If this sounds like you, we'd love to hear from you. Please submit a CV and Covering Letter as to why you think you are suitable for the role via the Recruitment Portal.

Trafalgar Entertainment is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applications from people in groups where we are under-represented, for example people with disabilities, from minority ethnic groups, older returners and people who are neurodivergent.

We are curious, courageous, and ambitious, empowering people to challenge and innovate in pursuit of excellence.