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Job title Finance Assistant

Reporting to: Financial Controller (UK)

Location London

TEAM LEWIS is looking for an ambitious, proactive individual who is looking to develop within an entry level finance role. You will have exposure to the day-to-day transactional activities, develop experience on our accounting systems, learn from the team with a focus on your career trajectory in finance and discuss potential study support opportunities with you!

This is an opportunity that will suit someone with a strong entrepreneurial spirit who thrives on challenges and is keen to work in a fast paced, international environment.

About TEAM LEWIS

We are a global marketing agency that has gone from start-up to multi-national in little over two decades. Our success is due to a combination of factors: talented people delivering award winning campaigns; expanding client relationships into new markets or services; making strategic acquisitions. The agency, its people and client campaigns have won many prestigious awards, including Cannes Lions, PRovoke Media, ICCO, European Excellence, PRCA Digital, Digital Impact, Global Digital Excellence.

At the heart of the business is the TEAM LEWIS Foundation (TLF). A non-profit charitable entity, funded by TEAM LEWIS, the TLF makes grants to support individuals undertaking charitable activities and charitable organisations in achieving their goals. The TLF promotes social, cultural, economic and environmental innovation that benefits society. It aims to strengthen the bonds between the communications industry, businesses, governments and non-profits. In 2021, the TLF granted $1 million to small and large organisations all over the globe. The goal in 2022 is to grant $5 million. Community charities are championed by TEAM LEWIS’ employees, who volunteer their time and skills to maximise the grants’ effectiveness.

Purpose of the role

To provide an effective and efficient finance transactional support to the UK finance team, delivering a high level of service with company and legal requirements. This role will also involve supporting on specific finance projects and tasks.

Key responsibilities and tasks

Treasury and Cash Management

• Posts all incoming and outgoing cash for UK onto Netsuite
• Reconciles bank accounts to Netsuite on a regular basis
• Prepares and distribute the Daily Cash Flow Forecast reports
• Is a first point of contact for all cash queries

Accounts Receivable

• Prepares, obtains sign off and sends all UK project and monthly retainer bills
• Ensures all retainers and projects are supported by appropriate contracts / SOWs / written client sign off and chases relevant non-finance colleagues if not
• Updates and maintains weekly Billing Schedule
• Runs a monthly project billing audit to ensure invoices are raised and sent to clients in good time
• Sets up LEWIS as a new vendor on online invoicing portals for the larger clients
• Follows up on missing project bills and anomalies with finance colleagues
• Responsible for UK Credit Control, chases customers and escalates problem debts to finance/business managers and compiling and circulating fortnightly UK Debt Report. Has an awareness of the size, jurisdiction and nature of all UK clients, uses credit checks as appropriate.

Other responsibilities

• Assists in the year-end audit process
• Manages archiving system
• Support the business with expenses.
• Provides cover for team members during vacation/illness/vacancy periods
• Trains and educates non-finance colleagues to ensure finance processes are correctly fulfilled
• Compiles ad-hoc reports and/or analysis as and when required
• Supports the Financial Controller on initiatives and projects e.g. employee expenses, billing controls
• Adds new project and task codes onto ClickTime system and maintains current data

General

• Is a cultural ambassador for the region: promotes initiatives, using social media channels to showcase our finance activity and upcoming projects etc.
• Contributes and supports the continuous improvement of finance systems, practices and policies
• Ad hoc duties as required

About you

• Collaborative self starter with initiative, who is goal driven

• Creative thinking “outside the box” to provide solutions and solve problems

• Excellent presentation, written and verbal communication skills

• Strong attention to detail

• IT literate with a good working knowledge of Microsoft Excel

• Well organised; ability to prioritise; attention to detail; a pragmatic approach

• Energetic, confident, charismatic - a credible team player

Key relationships

• Financial Controller (UK) – line manager
• Finance Team
• Global Finance Team
• Leadership Team, Associate and Campaign Directors (UK)
• External parties: suppliers and clients

This job description is not intended to be an exhaustive list of the responsibilities for this role. Other responsibilities may be added from time to time.

TEAM LEWIS is an Equal Opportunity Employer. We are committed to creating and fostering an environment focused on equality, empowerment and respect. We strive to create an inclusive workplace that supports and celebrates our diversity. We continue to invest in our efforts to ensure that TEAM LEWIS is a place where everyone can thrive.