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About us

We are a growing accountancy practice providing a range of financial services to businesses across various industries. Our team is committed to delivering exceptional service to our clients, ensuring accuracy and compliance in all aspects of tax and accounting.

Payroll Administrator (Part time)

Working Hours: Part-time role, working 10am-4pm three days a week - Monday, Wednesday, and Friday.

Salary: £12,000 - £15,360 (dependent on experience and qualifications)

Location: In either our North London or Surrey office, with opportunities for hybrid working.

Role Overview: We are seeking a meticulous and detail-oriented Payroll Administrator to manage the payroll processes for our diverse client base. The ideal candidate will have a strong understanding of payroll legislation, pension scheme administration, excellent organisational skills, and the ability to handle sensitive information with discretion.

Key Responsibilities:

• Payroll Processing:
• Accurately process payroll for a portfolio of clients on a monthly basis.
• Ensure all payrolls are completed in a timely manner, adhering to client-specific deadlines.
• Calculate and process statutory payments, including SSP, SMP, SPP, and pension contributions.
• Pensions Administration:
• Liaise with clients and their pension providers to ensure accurate processing of pension contributions.
• Enrol new employees into the appropriate pension schemes and manage opt-outs as required.
• Prepare and submit pension reports to the Pensions Regulator, ensuring compliance with auto-enrolment regulations.
• Monitor and ensure ongoing compliance with pension scheme requirements, including employee eligibility and contribution levels.
• Provide clients with advice and support on workplace pension-related queries, including changes in legislation and best practices.
• Data Management:
• Maintain accurate payroll records, including employee data, payroll summaries, and tax information.
• Update payroll systems with new hires, terminations, salary adjustments, and other payroll-related changes.
• Ensure all data is handled in compliance with GDPR and other relevant regulations.
• Compliance & Reporting:
• Prepare and submit payroll-related statutory filings, such as PAYE, NIC, and pension contributions, to HMRC.
• Generate and distribute payslips, P45s, P60s, and other payroll documentation to employees as required.
• Stay up to date with changes in payroll legislation and ensure all payroll processes comply with current laws.
• Client Communication:
• Serve as the primary point of contact for payroll-related queries from clients, providing prompt and accurate responses.
• Liaise with clients to gather necessary payroll data and clarify any discrepancies or issues.
• Provide clients with payroll reports and other documentation as requested.
• Problem Resolution:
• Investigate and resolve any payroll discrepancies or issues, including incorrect payments, tax queries, and system errors with HMRC, and software providers.
• Collaborate with the accounts team and clients to address and correct any payroll-related problems.
• P11D Preparation & Submission:
• Prepare and submit P11D forms for clients, ensuring accurate reporting of employee benefits and expenses.
• Ensure all P11Ds are submitted to HMRC by the required deadlines.
• Provide clients with clear guidance on what needs to be reported on P11D forms and assist in gathering the necessary information.
• Continuous Improvement:
• Identify opportunities to improve payroll processes and increase efficiency.
• Assist in the implementation of new payroll software or updates, ensuring a smooth transition for clients.
• Ad-hoc Administrative Tasks:
• Assist with general administrative duties within the practice, such as filing, document management, and answering client queries.
• Support the accounts team during busy periods, such as tax season, with additional tasks that require attention to detail and accuracy.

Qualifications & Experience:

• Previous experience as a Payroll Administrator or in a similar role.
• Strong understanding of payroll processes, tax regulations, statutory payments, pension scheme administration, and P11D preparation.
• Proficiency in payroll software and Microsoft Office.
• Excellent attention to detail and the ability to work with a high level of accuracy.
• Strong organisational and time-management skills, with the ability to manage multiple clients and deadlines.
• Excellent communication skills, both written and verbal.
• A high level of discretion and the ability to handle confidential information appropriately.

Job Type: Part-time

Pay: £12.82-£16.41 per hour

Expected hours: 18 per week

Benefits:

• Company pension
• Health & wellbeing programme
• Work from home

Work Location: Hybrid remote in London