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About the Role

In this new post, you will be responsible for our day-to-day finances and business administration, building the structures and processes that will ensure our business is solidified with strong finance and accounting foundations.

We are looking for a methodical and highly analytical professional to manage our company’s financial processes. Working closely with Operations Manager, you will have a significant impact on how efficiently we run as an organisation.

This position is available only in the UK.

Your responsibilities:

Responsibilities include, but are not limited to:

Finance & accounting processes

• Overseeing company’s cash flow.
• Managing day-to-day financial activities, such as invoicing, billing, credit control, budget and on-line banking, including reconciling discrepancies and dealing with invoice queries/payment.
• Ensuring payments are processed promptly and within authorised limits.
• Reconciling and analysing card and petty cash payments.
• Overseeing accounts payable and receivable.
• Updating financial records/spreadsheets.
• Participating in finance meetings and tracking actions.
• Overseeing tax compliance activities, including VAT returns.
• Support to audits.
• Liaising with company accountants.

Financial project coordination support

• Supporting project leads internally to build and manage budgets that align with project goals and timelines.
• Participating in project planning meetings and tracking of financial decisions and actions
• Support in tracking company spendings across company budgets.
• Prepare monthly and quarterly financial reporting to clients
• Monitoring staff time tracking compliance and time tracking system, ensuring all staff accurately record their work hours in the system.
• Supporting and maintaining client relationships
• Expense management and supporting staff on procedures for expense reporting.
• Respond to ad hoc requests.

Grant / Sub-award management

• Oversee and manage the financial aspects of subawards or subgrants, ensuring compliance with donor/funder requirements and organizational policies.
• Provide financial oversight to subgrantees, including ensuring adherence to financial regulations.
• Track and report on subaward or subgrant expenditures, ensuring timely and accurate financial reporting to donors.
• Ensure proper documentation and financial controls are in place for all subawards or subgrants, mitigating risks and ensuring transparency.

Payroll processes

• Oversee processing monthly payroll, including sharing payslips with employees, pensions submissions and, PAYE payments.
• Managing monthly salary transfers to the company’s employees and internal consultants, including all related deductions
• Set-up of newly employed or making changes for the existing staff in the financial software (Xero) and pensions scheme (NEST) as per needs (incl. starter checklist collection, starter letter preparation and send-out, point of contact for opt-in/out process, etc.)
• Every-day HR tasks, such as employees' queries/checks (e.g., tax code status, employment confirmation, directors’ salary threshold…), pension re-enrolment etc.

MUST HAVE requirements:

Three to five years of experience in the international development sector, including budgeting, financial reporting and invoicing for clients such as FCDO, UN bodies, and other NGOs/philanthropies

Experience with procurement and accounts, including office management, book-keeping

Knowledge of and experience with UK financial compliance regulations, employment regulations, and company processes.

Experience with Xero accounting software (or similar).

What do you bring to Fab?

Attention to detail

Practical experience working within the finance function of a small to medium sized business, ideally in a fast-paced startup environment.

Positive ‘can do’ attitude, willing to be flexible and accept new challenges .

We welcome applications from people who have suitable qualifications, or relevant financial experience in the private sector, in public or charity organisations

We offer flexible working. Along the way, we want to be a friendly, exciting, and inclusive place to work.

How to apply: Interested and qualified candidates for the position are invited to apply by submitting their CV via the following link: https://wkf.ms/3yTlOYw

Job Type: Full-time

Pay: £40,000.00-£60,000.00 per year

Benefits:

• Additional leave
• Company pension
• Flexitime
• On-site parking
• Work from home

Schedule:

• Monday to Friday

Application question(s):

• Do you have experience in the development / NGO sector?

Education:

• Bachelor's (preferred)

Experience:

• Financial accounting: 2 years (preferred)

Location:

• London (preferred)

Work Location: Hybrid remote in London

Reference ID: Fab Inc - Finance Manager