Jobsxl | Total Jobs Online

Board Assistant

SES Engineering Services are looking for a Board Assistant to join our team in London, who focus on high profile, technically complex mechanical and electrical projects across multiple sectors.

If you are passionate about construction, looking for an opportunity to challenge the norm, bring fresh new ideas and elevate yourself within the industry, then join us and help to create tomorrow together. This is a great opportunity to progress your career as part of a talented, diverse, and supportive team.

ABOUT THE ROLE

Reporting into the Finance Director, you will be responsible to provide comprehensive administrative support for our executive team within SES. Playing a crucial role in ensuring the smooth operation of our executive engagements, contributing to the overall success as we transition into One SES.

As our Board Assistant, some of your key responsibilities will include:

• Prepare and distribute agendas, presentations, and any other relevant material for meetings.
• Create and maintain organisational documents, reports, and presentations with a high level of accuracy and attention to detail
• Manage calendars, including scheduling and coordinating meetings / other.
• Conduct research and gather information to support executives in decision making processes
• Maintain confidentiality and handle sensitive information with discretion
• Proactively identify process improvements and implement efficient administrative practices
• Accurately record discussions and decisions during leadership meetings. Ensuring follow up tasks are distributed to relevant personnel.
• Continually maintain accurate records, databases and filing systems with all minutes, presentations, and documents
• Facilitate communication and coordination between among various departments or team. Serving as a liaison between executive leadership and staff
• Assist with the planning and coordination of specialist projects
• Maintain records of spend and budgets associated with projects and events

We are seeking a candidate who is highly proficient in Microsoft Office, showcasing expertise in Word, Excel, PowerPoint, and Outlook, and who has a proven track record of effectively minuting meetings, ensuring accurate documentation of discussions and resolutions. The ideal candidate should excel in communicating across all levels of the business, as well as with external advisors and agencies, fostering clear and productive interactions. They must be a highly skilled multitasker, capable of prioritising tasks and working efficiently within tight deadlines. Critical thinking, the ability to work independently, and strategic problem-solving skills are essential, as is the ability to tackle challenges and devise effective solutions. Additionally, we value confident interpersonal skills and the ability to lead with honesty and integrity.

WHAT WE OFFER

• Competitive salary & profit share scheme
• Flexible working
• Car Allowance / Company Car (subject to Role/Grade)
• Travel covered to any of our sites (subject to HMRC advisory rates)
  • Extensive corporate benefits including, Private Medical, Pension 6% employers’ contribution, Health and Wellness programme, 26 days holidays + bank holidays and much more…

• Excellent range of learning and development activity to support your career progression.
  • Industry leading family leave benefits to included 26 weeks fully paid maternity, 12 weeks fully paid paternity.

To find out more about LIFE AT WATES please click on the following link https://www.wates.co.uk/careers/

We are always looking for a variety of new talent to join our teams, to help us grow and innovate as a business. Although you may not have all of the skills listed, many of them may be transferable to other roles within the WATES Group.

If you would like clarity on any of our vacancies, discuss career opportunities in strict confidence or need anything to make our recruitment process easier, please contact our In-House Recruitment Team directly or via recruitment@wates.co.uk and one of us will get in touch as soon as possible.

As a responsible and inclusive employer, we are committed to equality and are proud to have been recognised for this through a range of accolades including gold accreditation with Investors in People, we are also a Disability Confident employer. Being a family owned, business means we understand and value long term relationships.

SES Engineering Services (SES) is recognised as one of the leading M&E partners in the UK. Specialising in the design and installation of building services and infrastructure solutions, SES covers all aspects of M&E engineering.

We are driven by our purpose, ‘reimagining places for people to thrive’ and our three promises:

Thriving places – working with customers, partners and communities to create places that are more sustainable, inclusive, and full of opportunity.
Thriving planet – protecting nature and taking action on climate change by collaborating and innovating with our partners.
Thriving people – creating opportunities and relationships so that everyone who works for and with us feels included, invested in, and treated with care.

We are proud to be recognised as Gold Investors in People and as a Disability Confident employer. We also ensure that our recruitment processes do not treat anyone less favourably due to an offending background.